Confidentiality Agreement For Information Technology Employees

In line with the trust that the university has in users, it is the responsibility of staff to maintain the confidentiality of the data they work with and to keep the data safe and accessible only to those who have rights to that information. Faculty and staff members have regular access to highly sensitive information that could be considered unusual or of interest to others inside and outside the university. Due to the sensitive nature of the information accessible to staff, everyone must adhere to the highest possible standards to manage university information in a secure and professional manner. The presentation of the confidentiality agreement was developed and approved in 2014 by the Data Governance Steering Committee, composed of the management of the Office of the Executive Vice President, Office of General Counsel, Office of Human Resources, Office of Information Technology, Office of Finance and Treasury, Office of Audit and Compliance, Office of the Dean of the Faculty and Office of the Chancellor. The template is provided in the form of a user guide by the department in order to properly protect the university`s sensitive and confidential information. Staff members may only use this data if it is necessary for the purposes for which access was granted. This includes protecting data from people who are not entitled to report or access this information. No unauthorized user should see, hear, or use the user`s data without proper permission. Each staff member is responsible for respecting the confidentiality of the data to which he or she may have access. Supervisors are responsible for informing staff of policies and procedures as well as restrictions on confidential information related to their domain. If at any time it is assumed that the data is compromised, the IT must be notified immediately. The intentional act of improper access to data and information, or the negligent endangerment of information or the lack of adequate protection of such information and data may lead to disciplinary measures up to and including denunciation.

Although university staff members are not required to sign this agreement, the Committee strongly encourages each department to consider adopting this agreement, if any, and to develop an internal process for staff to validate it both at the time of recruitment and at regular intervals. If this agreement does not exactly meet the specific requirements of the department, managers should discuss the changes with the Office of General Counsel. I understand the information contained in this document and agree to take the necessary steps to protect the private information of Michigan students, teachers, and technology employees, in accordance with the university`s security plan. Employees must not disclose this information in any way to communication, for example.B. by file transfer, written or oral communication, unauthorized transmission of e-mails or other means of disclosure without adequate authorization. University staff are responsible for exercising good judgment in the use of the university`s ittechnical resources.. . . .

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